There are two key elements to asset security. People immediately think about the obvious, protection from theft. In reality often the most important element is the asset audit. When an incident occurs it is the asset audit that will be used to drive the insurance claim and without an up to date register of assets, the insurance pay out is likely to be poor because either the company lost assets that were not on the register (and are therefore not insured) or the underwriter won’t pay out on an asset register that is clearly out of date and incomplete.
Most office items can have small RFID tag attached and a hand held reader can update the register almost as fast as someone can walk around the office. For larger, more important items, an Orion tag can be used to audit their location. This is particularly useful when you have company assets moving between sites and periodically these items have to be inspected or new items purchased because they cannot be located when needed.
Not being able to find a critical item when needed and therefore having to buy a replacement is a much more common problem than might be imagined. And, importantly, this can be an indication of theft. Take the example of something as mundane as weight scales. A high quality industrial set can be anything from hundreds to thousands of pounds. On a large site suppose there are six sets and at some point one set cannot be found. The company will re-order them as they are an essential operational tool. At some point the other set turns up. The register says you have six but now you have seven. As sure as eggs are eggs, you can guarantee that the company will end up with just six sets and the seventh will vanish. Importantly, nothing has been stolen as all the paperwork now matches. Online auction sites have created the means by which almost anything of any value that can be taken from a company can be turned into cash.